Orders

The Orders module manages distribution orders for Femina Hip publications. An order records which publication issue is being distributed, the quantity, and the target clubs or customers.

Overview

Orders flow through a simple lifecycle: created → approved → distributed. Only specific roles can create or approve orders.

Key Concepts

• Order — a request to distribute a specific issue of a publication to one or more clubs or customers
• Approval — an order must be approved before distribution can proceed
• Distribution plan — the breakdown of quantities per club or customer within an order

User Roles & Permissions

Role	Orders Access
Root	All (create, approve, manage distribution plans)
Outreach Manager	—
M&E Coordinator	All (create, approve, manage distribution plans)
Outreach Officers	—
M&E Officer	Configurable
Mentor	—

Features

Order List

A list of all distribution orders with columns for publication, issue, order date, status (Pending / Approved), and total quantity.

Order Details

Each order record shows:

• The publication and issue being distributed
• Total quantity ordered
• Approval status and approver
• Distribution plan (quantities per club/customer)

Order Approval

Pending orders can be reviewed and approved from the order detail view.

Workflows

Creating a Distribution Order

1. Navigate to Orders in the sidebar.
2. Click + Add Order.
3. Select the publication and issue to distribute.
4. Set the quantity and target clubs or customers.
5. Click Save. The order is created with status Pending.

Approving an Order

1. Navigate to Orders and click the pending order row.
2. Review the order details and quantities.
3. Click Approve.
4. The order status changes to Approved.

Viewing Order History

1. Navigate to Orders.
2. Use the status filter to view Pending, Approved, or all orders.
3. Click any order row to view its full details and distribution plan.