Publications

The Publications module manages Femina Hip's magazines and their issues. Publications are the top-level containers; each publication has one or more issues that are tracked through the distribution system.

Overview

A publication represents a Femina Hip magazine title (e.g. Femina Girl). Each issue of that magazine is a separate record within the publication. Issues feed into distribution orders and club issue activity.

Key Concepts

• Publication — a Femina Hip magazine title
• Issue — a single edition of a publication (identified by volume, number, and date)
• Issue delivery — the record of copies delivered as part of a distribution order
• Issue activity — the record of an issue being distributed at a specific club meeting

User Roles & Permissions

Role	Publications Access
Root	All (create, view, edit, delete)
Outreach Manager	All
M&E Coordinator	All
Outreach Officers	All
M&E Officer	Configurable
Mentor	Read only

Features

Publications List

A list of all publication titles with name, type, and status.

Issues Tab

Within each publication, the Issues tab lists all editions with their volume, number, and date.

Issue Details

Each issue record links to:

• Orders that included this issue
• Clubs that received this issue via issue activity records

Workflows

Creating a New Publication

1. Navigate to Publications in the sidebar.
2. Click + Add Publication.
3. Enter the publication name and description.
4. Click Save.

Adding an Issue to a Publication

1. Open a publication from the Publications list.
2. Go to the Issues tab.
3. Click + Add Issue.
4. Enter the issue volume, number, and publication date.
5. Click Save.

Viewing Issue Distribution

1. Open a publication and go to the Issues tab.
2. Click the issue row to see its details.
3. The detail view shows which orders included this issue and how many copies were distributed.

Editing an Issue

1. Open the issue record from the Issues tab.
2. Click Edit and update the fields.
3. Click Save.

FAQ

What is the difference between a publication and an issue? A publication is the magazine title (e.g. "Femina Girl"). An issue is a specific edition — for example, Volume 12, Issue 3, March 2024.

Who can see publications? All roles except M&E Officer (configurable) have at least read access to publications. Only Root, Outreach Manager, M&E Coordinator, and Outreach Officers can create or edit.